Do you need them to supply the drinks for a school-wide field day? What about a big-ticket item for the auction? Include exactly what you need in your school sponsorship letter. Segment your outreach by category so that you can tweak your language to appeal directly to each of those groups.
Cast a Wide Net There are few causes as universally supported as education. Use that to your advantage and send sponsorship letters to a large selection of prospects. Look to local business, larger corporations, and even chain businesses within your town.
To make a contribution, simply include your gift in the self-addressed and stamped envelope included with this letter or hand-deliver your donation to [sports club address]. Brag About the Team You only have one page to explain why sponsorship of your sports club is worthwhile, so take the opportunity to share your accomplishments.
Highlight your wins, but make sure you also cover your big-picture benefit to the community, such as giving teenagers a healthy way to spend time after school. Feature an Athlete Pick an athlete from your organization whose experience exemplifies the core values of your club and tell their story. Explain Exactly Where the Funds Will Go When considering sponsoring your team, local businesses will want to know what their funds will accomplish. Is the money covering travel for one athlete for the season?
Will the donations go to new uniforms? Be as specific as possible. Use Advertising as an Incentive Sports clubs are perfectly positioned to offer advertising as a sponsorship incentive. Then, each game, your sponsor gets promotional benefits. Last time, we raised [amount] thanks to the kindness and generosity of our sponsors and attendees who donated funds and in-kind gifts.
In order to keep costs low, for [insert event name] we rely on donated food and beverages. That way, more money can go toward [project or cause]. Would you consider catering our event? If you are able to sponsor the catering for [insert event name], please let us know by filling out the attached form and returning the self-addressed and stamped envelope to our headquarters or call us at [insert organization phone number].
You can increase your odds of success by dividing and conquering. You can go to one organization for the food and another for the beverages — just be sure to specify what you need in your request. The more personalized you can make the proposal, the better. Space out Requests Unlike monetary donations, your event can only have so many food sponsors and vendors.
Include an Estimated Head Count Potential food sponsors will want to know the head count for two reasons. And second, each meal they serve is an opportunity to potentially earn a new customer, which is highly valuable. Our annual auction [formal name of event] is coming up on [date] at [location]. Last year we raise [amount] thanks to the generosity of our bidders and people like you who donated items to our auction. For our annual auction, we rely on donated items to help us keep our costs low.
Would you consider donating an item to our auction? We are specifically looking for [items that your organization wants to feature]. Here are our guidelines for auction items:. If you have merchandise or an item that fits these guidelines, please fill out the attached information slip and send it back to us in the self-addressed and stamped envelope we included.
Someone will be in touch with you within [number of days] to discuss your contribution! If this is your first auction, talk about your fundraising goal. In either case, talk about what the money will go toward. Include a Form Within your mailing, you should include a separate form that donors can attach to their sent-in item. The form should include a space for their name, type of item, and contact info. Ask them to mail the item directly if its small or to call in if the item needs to be picked up.
Highlight examples where necessary, too. Being upfront will save everyone from a headache down the line. Include details about the time and date of the auction and how the potential sponsor can get involved besides donating an auction item. Give some brief background including your mission, vision, and how you serve your community. We are hosting our [event name] on [date] at [location].
In the past, this event has raised [amount] and has [list out specific accomplishments using statistics and figures]. Our goal is [amount], and we were hoping that you could help us reach that goal. Address the Right Person Large companies might have designated corporate social responsibility CSR departments and managers that handle all donation requests. Smaller companies might rely on the CEO or other leader to make charitable decisions. Reference Your Past Successes Think of your cover letter as a chance to brag on your nonprofit.
While you can outline the details of the different incentive levels in your Sponsorship Levels Document, you can broadly highlight the mutual benefits that come with a donation. Offer Ways to Get in Touch Make sure that your potential corporate sponsor has a way to get in touch with you should they have any questions.
Include all of your contact info email address, direct phone number, mailing address in your sponsorship proposal cover letter. Of course, with that, you have to be available! Return calls and emails promptly and answer questions as thoroughly as possible. I am not really sure about the type of application. Can I suggest that you consult an immigration lawyer? I am a Filipina married to a British citizen. I am planning to bring my daughter to UK to join us permanently. Please what documents do I have to provide and what type of application form do I need to use?
Hi I would like to know if the sponsorship letter can be send my email or it must be original send by post?? I and my husband live in London and he works here on a work permit. I am a housewife his dependant. My own sister my blood relation and her husband are planning to visit us in London.
They plan to stay with us at our place for a two week span of time. What all documents should we provide for them? In order for my to sponsor my father-in law from Pakistan on a 6 month visit visa, I will need to be submit Form SU Other than this, do I require to submit any forms for the sponsor. Any advise is highly appreciated. Many thanks. I am a British. I lived in UK with with my first wife for more than 15 years. She is registered there as a wife of mine. This letter is written to support the application of name of the applicant.
I know the applicant from number of years and is mention the relation. I am visiting the country because mention the reason to be with my mention the name of the person you are visiting residing in country name and working with organization name. During my visit, I will be staying with them from to mention the dates. I would also like to bring to your notice that all the required documents are attached to this letter. Kindly do the needful. I Madeline Gregory living in location is writing this letter to verify that I can support financially name of the applicant for mention the purpose.
All the documents required to verify that I am capable of financially supporting XYZ during their entire course completion. In case you have any queries or doubts related to the documents or my relationship with the applicant, please feel free to contact me anytime. I David Mathews residing in country name with passport number would like to inform in writing that I would like to support my daughter her name in her ongoing visa application process.
The duration of her visit will be from to mention dates. Below are some of the additional details of the trip: Details of the Trip Details of the places to be visited during the trip I am also attaching the documents required for verification of the process. In case you have any questions please feel free to contact me. I would also request you to please consider the application of Beaumont New Mexico xyz12 gmail.
I Malcolm Long, associated with organization name , located at address , certifies that name of the applicant with passport number is an employee of the company. We are also sending you the required documents to complete the process of verification for the visa application. You can contact us anytime, in case you have any doubt. Yours Sincerely,.
Or, you might need school supplies for a summer camp. Read our in-kind sponsorship request letter template to get inspired:. At [Nonprofit Name], it takes a lot of support from partners like you to achieve our mission. However, did you know you can show your support to our cause without making a monetary gift? Since most nonprofit organizations are focused on raising actual money, your team might forget about seeking in-kind sponsorships. These contributions can be really valuable for all sorts of organizations.
Because the sponsor is supplying all the resources you need, you can reallocate your fundraising revenue to other projects. Not only that, but in-kind sponsorships also make it easier for nonprofits to propose a sponsorship down the line in which your partner provides direct monetary contributions.
Does your nonprofit organization often host auctions? Whether in person or online, auction fundraising events are one of the best ways to engage your supporters and raise a good bit of money. Successful fundraisers know that the magic of a successful auction event lies in the items procured for it.
Consider proposing a sponsorship in which a partner provides the items for the event. Instead of going around finding great auction items from a variety of sources, a carefully chosen sponsor can do this for you! Many local businesses or even larger companies are likely willing to sponsor your auction, especially since it might bring them more business in the future.
The items you receive will depend on the capabilities of the sponsor, so make sure to carefully consider who to reach out to. Read our auction item sponsorship letter template below:. Here at [Nonprofit Name], we aim to serve [audience] and achieve our mission. However, our work is not done. Currently, [audience] needs our help more than ever because of [current need].
In order to garner some much-needed support, we at [Nonprofit Name] are hosting an auction for our supporters. In this role, [Company Name] will provide auction items of your choosing to bid off to our loyal donors. Some examples include [auction item], [auction item], and [auction item]. With this partnership, our upcoming auction is sure to be a success!
We know our donors would be excited to hear that [Company Name] is providing the prizes. If your company would like to be our official auction sponsor, please contact us at [contact information]. A sponsorship like this can benefit both parties and take a little work off of your shoulders. Instead, spend that same time and money reaching out to prospective attendees and planning your auction event.
With the help of some of your most passionate supporters, you can get critical tasks done and directly impact those you serve. Consider proposing a sponsorship where the partner incentivizes its employees to act as volunteers to your organization. Some companies even have a dedicated volunteer grant program where the employer also donates a set amount when employees meet certain volunteer hours.
Here is a sponsorship letter template for requesting volunteers:. Each year, [Nonprofit Name] tracks more than [dollar amount] in volunteer impact to help [cause].
Our volunteer events are some of the best ways we can get closer to achieving [mission]. This [season], we are hosting our annual [name of event] on [location and date]. Last year we were able to put in a combined [number of hours]— of course with the help of our passionate volunteers.
We know that [Company Name] values corporate philanthropy and helping out our shared community. If your company is interested in becoming an official sponsor for this volunteer event, please reach out to us at [contact information].
Seeking out volunteers from a sponsor is also a great way to engage with prospective future supporters. Make sure to follow up after the volunteer event with a well thought out thank you, and a summary of their hard work! Acknowledging your sponsors and thanking them for their generous support is necessary to keep your positive relationship and leave room for future engagement down the line. When thanking your sponsors, make sure to summarize not only how they helped your event, but how that help impacted your cause.
Clearly defining that impact with concrete numbers and examples is a great way to show sponsors that they genuinely made a difference, and connects them deeper to your mission.
Check out this sponsorship acknowledgement letter template:. We did it! Thanks to your help and this special sponsorship, we were able to reach our goals and raise [amount] for this project.
Our organization also now has the resources to bring about even more change, like [list out any next steps]. We will be sure to publicly acknowledge the sponsorship to the rest of our supporters— after all, we want them to know who helped us get where we are. If your company wants to contact us further for other opportunities or just to chat in general, please contact us at [contact information]. We look forward to hearing from you soon. Proposing a sponsorship to a potential partner can seem daunting, whether your nonprofit has a lot of experience working with sponsors or is new to these special relationships.
With these sponsorship request letter templates, your nonprofit is ready to start making connections with the sponsors you need to reach your goals!
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